The Office of the City Clerk is a service department, assisting the Mayor and Commissioners, City staff, and residents with access to public records and general government inquiries.

June 2008 Clerks Calendar

• Prepares agendas for City Commission meetings
• Reproduces full volume agenda sets one week prior to each meeting
• Faxes copies of each City Commission Agenda and public notices to individuals and to civic and condominium associations for each meeting.
• Prepares and distributes summary minutes noting the action taken at the each City Commission meeting, and committee meeting.
• Coordinates compliance with Government in the Sunshine, the Public Records Law, and conflict of interest reporting.
• Responds to an average of twenty-nine inquiries for information, research and/or copies of public records.
• Provides timely legal notice of all Public Hearings, Requests for Proposals, and Requests for Bids
• Oversees the codification process making available the Code of Ordinances Online.
• Executes, records and distributes Ordinances and Resolutions
• Serves as the Financial Disclosure
• Coordinates with the Florida Commission on Ethics, the City Clerk
• Coordinates the Annual Financial Disclosure reporting on behalf of City Officials and executive staff, in addition to 25 members of two citizen advisory committees. The City Clerk also prepared letters of appointment or removal of committee members, and maintained attendance records.
• Ensures compliance with the City's Lobbyist Registration Ordinance, reviewing forms for disclosure and depositing registration fees.
• Collects and deposits Lobbyist registration fees
• Presided over bid openings and provides summaries of the bid responses.